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State Fair Space Sales 

The Oklahoma State Fair is one of the premier State Fairs in North America. In part, this success is clearly a result of the participation of the best exhibitors, concessionaires and attractions in the industry. 

Important News, Dates & Reminders

During any part of the season, it is crucial to be informed of deadlines and respond in a timely manner. Some important dates to remember are highlighted below; however, please review the full document.

IMPORTANT DATES TO REMEMBER 2015 – Full Document (PDF)

  • Mid-January – Renewal Invitations emailed to eligible exhibitors.
  • March 2 – Last day to renew space by returning signed Invitation AND a 50% deposit; Last day to request full refund with no penalties.
  • Mid-May – Contract Packets mailed to exhibitors.
  • July 7 – Signed Contracts due WITH payment in FULL and ALL required paperwork to reserve space. After this date, partial refunds may be granted ONLY if full space is resold.
  • July 8 – Spaces not reserved by July 7 are subject to cancellation. If the space has not yet been resold and the original vendor is allowed by Oklahoma State Fair, Inc., to reinstate, a progressive scale reinstatement fee (determined by time) will be assessed. Fees start at 5% and climb to 20%, depending on timing of reinstatement.
  • July 31 – Final deadline to place orders for additional services without late fees.
  • August 28 – CHECKS NO LONGER ACCEPTED; Payments will only be accepted by cash, cashier’s check, money order or credit cards.

New Applicants

Applications will be accepted at any time throughout the year; however, everyone is encouraged to apply early in the year for the best possibility of acceptance and space availability. Oklahoma State Fair renewal rates exceed 90%, so early application is key. Please note, at least one photo of the proposed display (or quality drawing, if that’s all you have) must be submitted with the application in order to be considered for space.

If selected to participate as a Commercial Exhibitor, Food Concession or Pay-To-Play Attraction, you will receive a letter of invitation, which includes a specific booth assignment and the cost for the space rental. This letter will also serve as the invoice which should be used when remitting full payment for that space.

Please note: Guidelines and Rates are subject to change without notice at any time.

2015 Guidelines and Rates (PDF)

Commercial Space (Exhibitor) Online Application (WEB FORM)

Concession Space (Food Concessions & Pay to Play Attractions) Online Application (WEB FORM)

Applications are accepted at any time. They are kept on file, so unless information (i.e. contact or products) changes, there is no need to apply annually. Feel free to contact us for assistance updating your application at any time.

 

Special Information for OKLAHOMA-BASED Applicants

A special opportunity for Oklahoma-based companies can be found in the uniquely-themed Oklahoma Expo Hall, now known as The CONNECTION at State Fair Station. It is a showcase of Oklahoma and all about our great state! Divided into seven distinctly different sections (Vineyard Marketplace, MIO Trading Post, Business District, Resource Square, Recreation Station and Backyard & Beyond), there really is something for everyone in this building. And with special entertainment and activities featured on the Station Platform, the personality of this exhibit hall is definitely fun and inviting! If you’re an Oklahoma-based company with something exciting to share with other Oklahomans, don’t delay — send your application and photos ASAP! Booth presentation standards in this building are strict, take a look at the photo examples provided via the link for Display and Presentation Standards in the forms section.

 

Food Concessions and Pay-To-Play Attractions

There are some special requirements that vendors should know when applying to the Oklahoma State Fair, including leasing/using cash registers provided by Oklahoma State Fair and purchasing all products from approved on-site State Fair suppliers. More information on these additional requirements can be found in The HANDBOOK in the forms section. Depending on the time of year, The HANDBOOK may be related to the prior year, while changes are possible, the prior year version should still provide helpful information to anyone seeking to participate at the Oklahoma State Fair.

Handbook and Forms

On Site Exhibitor Survival Guide (PDF)

The HANDBOOK 2015 (PDF)

Add-On Services Order Form 2015 (PDF)

General Liability SAMPLE Certificate 2015 (PDF)

Family of Five or Fewer Workers’ Compensation Exempt Statement 2015 (PDF)

Workers' Compensation Purchase Application Form 2015 (PDF)

Credit Card Payment Request Form (PDF)

Display & Presentation Standards (PDF)

Product Variance Request Form 2015 (PDF)

OK Tax Commission Special Event Registration (PDF)

Restocking Space Form 2015 (PDF)

North RV Lot Reservation Form 2015 (PDF)

Beverage Pricing 2015 (PDF)

RV Park Information

 

OFFICIAL

PREFERRED

PROPERTY

 

Click Here for & Special Rates.

Guests will need to type
2015OKLA
under the promo code to receive the discounted rate for exhibitors.

 

Vendor Supplies

Operating guidelines and pricing information for Oklahoma State Fair's exclusive service vendors and suppliers can be found here. The information will be updated as it is received. Depending on the time of year, the documents may be related to the prior year. In that event, documents may be used for reference only until the current year versions are updated and posted.

Vendor Supplies updates are expected to be available in July or August. 

Show Decorator and Freight/Materials Handling: Superior Expo Services (PDF)
 
Beer: Anheuser-Busch (PDF)
Beer: Capital Distributing (PDF)
Bread: Earthgrains/Sara Lee (PDF)
Groceries, Meat and Produce: US Foods (PDF)
Ice: Reddy Ice (COMING SOON)
Paper and Janitorial Supplies: Southwest Paper (PDF)
Propane: American Propane (COMING SOON)
Soda and Water: Great Plains Coca-Cola (PDF)

 

Maps

Please note: Location maps are subject to change without notice at any time.

Overall Space Sales Location Guide (PDF)

Centennial Building (PDF)

Cox Pavilion (PDF)

Modern Living Building (PDF)

Oklahoma Expo Hall (PDF)

14 Flags Plaza (PDF)

Kiamichi North (PDF)

Centennial Plaza (PDF)

Chisholm Trail (PDF)

Gordon Cooper North (PDF)

Gordon Cooper Central (PDF)

Gordon Cooper South (PDF)

Kiamichi South (PDF)

Entertainment Plaza (PDF)

Witchita Walk (PDF)

Contact Us

If you have any questions, please contact the Office of Space Sales:

Concession Space Sales - Food Concessions & Pay-to-Play Attractions

Suzy Cason
Senior Manager
Concession Space Sales
Office: 405.948.6709 
Fax: 405.948.6720
concessions@okstatefair.com

 

Commercial Space Sales - Exhibitors

Alex Philbrick
Manager
Commercial Space Sales
Office: 405.948.6739 
Fax: 405.948.6720
commspacesales@okstatefair.com

This page updated on August 21, 2015