EXHIBITORS
FOOD CONCESSIONS
PAY-TO-PLAY ATTRACTIONS
Now that we’ve hit the mid-summer mark, the clock is ticking down to Opening Day when the fun begins! We’ll be ready for that first day of move-in, and we’re counting on all of you to be ready, too.
It is crucial to be informed of our deadlines and respond in a timely manner. Your cooperation with paperwork and other necessary requirements creates a much smoother process for everyone. As much as we would like to contact each and every one of our exhibitors personally, with almost 600 of you, it’s just not possible. If we don’t hear from you, we cannot hold your space – missed deadlines will result in forfeiture of space. (And please be reachable – home phone, mobile phone and email addresses should all be current and accessible. Use the link below to email any updated contact information.)
The due date for first-run contracts (those sent out in mid-May) with remaining balance was July 2. For those of you who are delinquent, please be aware of the reinstatement policy new this year: From this date forward (July 3), if contracted exhibit space has not yet been resold and is still made available to Exhibitor, rent may be subject to a Reinstatement Fee of 5% of the remaining balance due.
Important Dates To Remember – 2010
IMPORTANT DATES AT A GLANCE
| Mid-January – | 2010 Renewal Invitations will be mailed. |
| March 1 – | Last day to renew space by returning signed Invitation AND 50% deposit; Last day to request full refund with no penalties. |
| Mid-May – | Contract Packets will be mailed. |
| July 2 – | Signed Contracts are due WITH payment in FULL to reserve space; After this date, partial refunds may be granted ONLY if full space is resold. |
| August 2 – | Final deadline to place orders for additional services. |
| September 1 – | CHECKS NO LONGER ACCEPTED (cash, cashier’s checks or money orders ONLY |
2010 Commercial Space Guidelines & Rates
SPECIAL REQUIREMENTS: Food Concessions & Pay-To-Play Attractions
email the Senior Manager, Commercial Space Sales
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| Contract packets also contain other important documents concerning insurance requirements and service orders. Should you need additional or replacement copies, they may be accessed via the links below. | ||
THE HANDBOOK 2010
Service Order Form 2010.pdf
SAMPLE General Liability Certificate 2010
Exhibitor's WC 2010.pdf
Family of Five or Fewer.pdf
Worker's Comp Application Form 2010.pdf
If you have any questions, please call the Office of Commercial Space Sales at (405) 948-6739, email the Senior Manager by using the link provided above, or information may be faxed to (405) 948-6720.
We look forward to seeing you at the 2010 Oklahoma State Fair, running September 16 – 26!
This page was updated on July 13, 2010.
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